When it comes to efficiently running a business, time is money. This old adage especially holds true when one of your employees or departments needs to order printed materials.
Bureaucracy and internal red tape can often cause a complete slowdown of internal efficiencies. For example, what if external sales reps need new business cards?
Instead of running a request through the various channels up to the decision-makers of the company, those sales reps can quickly log into a secure online portal and place an order that has a pre-approved design. It can then be set up to be delivered directly to the home office.
We’re going to look at what exactly a custom web portal is and how it can improve overall operating efficiencies and allow your employees to get the printed materials that they need.
What is a Web-to-Print Portal?
A web-to-print portal is a secure, dedicated website that’s specifically set up for the employees of your company. They’re given a unique username and password that will allow them to log in and place orders and re-orders for printed materials.
Those orders are sent directly to our computers at AlphaGraphics of Alexandria and Arlington. Our team of print experts will then get to work creating whatever printed materials are required. If need be, we can ship the finished product anywhere in the country.
We can create custom professional print solutions for your business on our AG Online web-to-print portal. Once activated, you can set various permissions for staff members to re-order materials with just a few clicks of your mouse. You can also create online documents for printing with our easy-to-use templates—or you can upload a custom file.
The AG Online portal will safely and securely store all of your printing and marketing materials that can quickly and easily be re-ordered. Your employees will no longer have to wait for someone to approve and place the order—they can log in and do it themselves!
Benefits of Web-to-Print Portal
In addition to saving time and money, there are several other benefits to setting up a custom AlphaGraphics web-to-print portal for your business or organization:
Easy to Use – The online web portal is designed to be very user-friendly. Your storefront will be customized to your business by providing you with print on demand options and giving you complete and total control over the costs and delivery. You can also run reports that will provide you with important information.
A custom web-to-print portal from AlphaGraphics also allows for strict control over your brand consistency. You can dictate exactly what your employees can order. This will help reduce marketing material inventory as well as easily update and maintain your files.
Remote Employees – Over the past few months, remote work has exponentially grown in popularity. A web-to-print portal gives them the autonomy to re-order pre-approved business cards or branded materials without having to wait on a superior to approve the request.
Sales Team Autonomy – External sales reps are constantly on the go. Having to go through the chain-of-command to re-order sales and marketing materials can hinder their abilities to land new business. You can create autonomy in your sales department by empowering them with the ability to re-order printed supplies as needed.
Standardized Documents – A web-to-print portal is a perfect way to order and re-order mission-critical standard documents. Medical, insurance, non-profit, and education are just a few of the many industries that can help streamline their forms and document needs.
Multiple Locations – Your web-to-print portal will decentralize ordering. This will allow anyone in your organization to place an order, no matter where they are located. Often one remote office will have to get approval from another—this can take up a lot of time and effort. By having pre-approved documents ready for repeat orders, you can avoid long wait times without losing out on accountability.
Improved Accuracy – With a custom web-to-print portal, you only have to approve printed collateral once. This helps prevent multiple hands from making accidental mistakes or changes when rushing to re-order something that’s needed quickly. All of your pre-approved documents, templates, and materials are securely stored in the online portal and are accessible 24/7 from any computer or cell phone with an internet connection.
Printing Help in Alexandria and Arlington
If you’re ready to improve the efficiencies of your business and empower your employees to get the sales, marketing, and printed materials that they need, give the professionals at AlphaGraphics Alexandria and Arlington Va. a call at (703) 549-2432 or contact us via our website.
We’ve helped countless Alexandria and Arlington businesses and organizations create and design the perfect printed materials. Give us a call today, and one of our experts will set up a secure online custom portal that will allow you to remotely manage access and all of your printing and re-ordering needs!